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Photography Services Agreement

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This agreement (the “AGREEMENT”) is made and entered into on (the "Effective Date") between Appeal Photography, LLC (the “COMPANY”), existing under the laws of the District of Columbia and the “CLIENT” indicated below (collectively, the “Parties”) relating to the event(s) detailed below and in the CLIENT's INVOICE, hereinafter referred to as "The EVENT(S).

ENTIRE AGREEMENT: This AGREEMENT contains the entire understanding between the COMPANY and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all parties. In the event that any part of this AGREEMENT is found to be invalid or unenforceable, the remainder of this agreement shall remain valid and enforceable. Any agreement to waive one or more provisions of this AGREEMENT or any failure by one or both parties to enforce a provision of this AGREEMENT shall not constitute a waiver of any other portion or provision of this AGREEMENT.

LEGAL AGE: The CLIENT swears or affirms that they are of legal age to enter into this contract and that they and/or those to be photographed are or will be at least 18 years of age on the date of the EVENT. CLIENT also swears or affirms that any other subjects to be photographed during the EVENT and invited directly by the CLIENT and/or guests directly invited by the CLIENT to be present during the EVENT will also be 18 years of age or older on the date of the EVENT. (Individuals under 18 years of age must have signed parental consent.)

PRICE, RETAINER, AND PAYMENT: Unless a photo shoot is paid in full in advance (such as with a pre-paid Gift Card), the CLIENT shall make a non-refundable retainer in the amount specified in the INVOICE for the COMPANY to perform the services specified herein. Upon payment, COMPANY will reserve the time and date agreed upon by both parties. Payment of the balance is required immediately following the photo shoot, prior to the delivery of proofs and/or any other imagery. No imagery will be delivered to CLIENT without payment in full. Any payment plan agreements agreed to by COMPANY and CLIENT shall be included as an addendum to this AGREEMENT. No products shall be delivered until the entire amount is paid in full.

RESERVATION: A signed AGREEMENT (this document) and retainer deposit if any, as specified in the INVOICE, are required to reserve the dates and times of the EVENT(S). If CLIENT cancels the EVENT(S), or if there is a breach of contract by the CLIENT, the retainer fee is non-refundable and shall be liquidated damages to the COMPANY.

EVENT SCHEDULE/CANCELLATION: The CLIENT agrees to confirm the schedule prior to the EVENT(S). Notification of any changes in schedule or location must be made in a timely manner, and confirmation of receipt must be obtained from the COMPANY by the CLIENT.

For photo shoots taking place at the studio, COMPANY is bound by the studio's cancellation policy. For photo shoots taking place at the studio, if CLIENT requests to reschedule the EVENT(S) such requests must be submitted in writing by email. The date and time of cancellation are based on the date and time the email was sent. Rescheduling/cancellations apply according to the following table:

Session Length (Hrs)*	Cancellation > 16 Days**	Cancellation <16 Days**	Cancellation <60 Hrs**
1.5	$ 25.00	$ 65.00	$ 104.00
2.0	$ 25.00	$ 78.00	$ 130.00
2.5	$ 25.00	$ 91.00	$ 157.00
3.0	$ 25.00	$ 104.00	$ 183.00
3.5	$ 25.00	$ 117.00	$ 209.00
4.0	$ 25.00	$ 130.00	$ 235.00
4.5	$ 25.00	$ 144.00	$ 262.00
5.0	$ 25.00	$ 157.00	$ 288.00
5.5	$ 25.00	$ 170.00	$ 314.00
6.0	$ 25.00	$ 183.00	$ 340.00
6.5	$ 25.00	$ 196.00	$ 367.00
7.0	$ 25.00	$ 209.00	$ 393.00
7.5	$ 25.00	$ 222.00	$ 419.00
8.0	$ 25.00	$ 235.00	$ 445.00

* Session Length = Shoot Time plus Setup/Breakdown Time plus Makeup/Hairstyling (if applicable). All photo shoots require at least 1 hour of setup/breakdown time. (For example, a 2-hour photo shoot with in-studio makeup (1 hour) and 1 hour setup/breakdown would represent a total session length of 2 + 1 + 1 = 4 hours.)

** Key to Table Column Headings:

> 16 Days: Cancellation/Rescheduling with more than sixteen (16) days' notice.
< 16 Days: Cancellation/Rescheduling with sixty-one (61) hours through fifteen (15) days' notice.
< 60 Hours: Cancellation/Rescheduling with 60 hours' notice or less.

The only exception to the above cancellation policy (for photo shoots booked at the studio) is if the photo shoot is canceled due to inclement weather or other factors that close federal agencies in the Washington, DC area, as determined by the U.S. Office of Personnel Management (OPM). See: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/current-status/

For photo shoots booked at a location other than the studio, such as a hotel, other studio, or venue, CLIENT must request rescheduling at least 60 hours prior to the EVENT. Otherwise, a rebooking fee of $25 is charged plus any out-of-pocket expenses and/or time ($100 per hour) incurred by the COMPANY for the EVENT(S), including but not limited to travel costs and/or penalties (airfare, mileage, etc.); hotel/venue/out-of-town photo studio rental costs and/or penalties; rental vehicle fees and/or deposits. Should the EVENT be rescheduled, the terms of this agreement shall remain in force for the rescheduled EVENT.

SAFETY: The COMPANY reserves to right to terminate the EVENT(S) and leave the location of the EVENT(S) if the photographer from the COMPANY experiences inappropriate, threatening, hostile or offensive behavior from person(s) at the EVENT(S); or in the event that the safety of any representatives from or contractors for the COMPANY or the CLIENT is in question. In addition, the COMPANY reserves the right to terminate the EVENT(S) should the COMPANY judge that one or more of the individual(s) being photographed is not forthcoming with their consent to continue the photo shoot, is noticeably uncomfortable and/or stressed, pushed beyond their physical and/or psychological limits, and/or in unwanted physical pain.

SHOOTING TIME/EXTENSIONS: The CLIENT and the COMPANY agree that cooperation and punctuality are essential to accomplish the goals and wishes of all parties. Shooting commences at the scheduled start time and ends at the scheduled end time. CLIENT AGREES TO BE RESPONSIBLE FOR ADDITIONAL STUDIO TIME ($75/half hour) AND RELATED COSTS SHOULD IT BE NECESSARY TO EXTEND THE LENGTH OF THE EVENT(S) DUE TO THE CLIENT'S LATE ARRIVAL. The CLIENT understands that it may not be possible to extend a photo shoot session due to the studio's previous booking for another session and/or the COMPANY's previous commitments.

TURNAROUND FOR PROOFS, FINAL IMAGERY, EDITED VIDEO, PRINTED PRODUCTS, ETC.: COMPANY will provide its best, good-faith estimates for turnaround time to provide proofs; final, edited imagery and/or video; and printed products, including photo books. Such estimates are typically listed in the invoice and/or communicated via email. Turnaround time can be affected by workload, travel, and other circumstances. If COMPANY anticipates a delay in turnaround time, it will communicate this information to CLIENT in a timely fashion. For most printed products, including photo books, COMPANY relies on estimates and performance by a third-party photo lab. The COMPANY cannot be held responsible for delays caused by third-party contractors, including photo labs and delivery services such as UPS and USPS. In any case, COMPANY's liability is limited to the amount paid by CLIENT and is liable for no other damages caused by delays, whether due to delays in production at the lab, shipment delays, or imperfections in the product requiring additional time to remedy.

EXPENSES INCURRED: When applicable, the CLIENT is responsible for all travel, accommodation, meal, and transport costs. COMPANY will notify CLIENT in advance and/or include in INVOICE such expenses.

VENUE AND LOCATION LIMITATIONS: For photo shoots outside the COMPANY’s Alexandria, VA studio, the COMPANY is limited by the rules and guidelines of the location(s) and site management. Negotiation with the location staff is the CLIENT's responsibility. For outside locations chosen by the CLIENT, the CLIENT agrees to accept the technical results associated with their chosen location; the COMPANY will offer technical recommendations only.

PERMITS: For photo shoots outside the COMPANY’s studio in a location or locations chosen by the CLIENT, the CLIENT is responsible for acquiring all permits and necessary permission for all locations on which the COMPANY will be performing services.

CREATIVE CONTROL-PHOTO SHOOT: The COMPANY will make every effort to work collaboratively with the CLIENT and be responsive to the CLIENT’s needs and requests during the photo shoot. Ultimately, the COMPANY retains creative control of the session. This control includes, but is not limited to, adjusting hair, makeup, jewelry, clothing, and clothing straps. CLIENT understands that they are encouraged by COMPANY to refuse any suggestions by COMPANY -- including poses, state of dress/undress, etc. -- that cause physical or emotional discomfort or stress.

IMAGE CAPTURE, REVIEW OF PROOFS, EDITING, AND DELIVERY OF STILL PHOTOGRAPHS: The COMPANY retains the right of discretion in selecting the photographic materials released to the CLIENT. The COMPANY is not required to deliver every image taken at the event. The determination of images delivered to the CLIENT is left to the discretion of the COMPANY based on image quality. The CLIENT will be presented with a digital online proofs gallery of unedited, watermarked, lower-resolution proof photographs with minimal or no editing applied. Proofs are available to the CLIENT for viewing in the online gallery. THE COMPANY DOES NOT PROVIDE FULL-RESOLUTION COPIES OF PROOF IMAGES TO THE CLIENT. Should the CLIENT want copies of the proof images, an additional fee may apply, or proof images may be provided to the CLIENT at an additional charge. In such cases, COMPANY may deliver proof images with watermarks indicating that the image is an unedited proof (these watermarks are less obtrusive than those used in the online proof gallery from which CLIENT selects the final photographs to be edited -- see next paragraph); in addition, proofs are delivered at less than full resolution but at a resolution adequate for typical web posting, such as social media.

From the online proofs gallery, the CLIENT may select the final photographs to be edited and delivered to the CLIENT. Once CLIENT submits selections to be edited to the COMPANY, CLIENT may not drop selections from that point forward (because selections submitted by the CLIENT may have been processed, partially or fully edited by the COMPANY). In some cases, COMPANY may provide CLIENT with a sample edited image so that CLIENT can get a better sense of how the images will look after editing. Such images are delivered at lower resolution. Providing sample edits is at the discretion of the COMPANY.

The number of edited images included in the CLIENT's package and any upgrades are specified in the CLIENT's INVOICE(S). If CLIENT chooses to select additional edited images beyond those included, the CLIENT's proofs gallery will be reopened by the COMPANY; the CLIENT will submit additional selections, and a new invoice will be created and presented to the CLIENT for the additional edited images. Editing on additional images may not commence until payment is received in full. The COMPANY will provide fine, touch-up work on the final selected photographs and deliver the final photographs along with other requested photographic products, if any, to the CLIENT. Final edited photographs are delivered in full resolution. CLIENT may view the online proof gallery for 60 days following the photo shoot, after which the gallery may be removed. Should the CLIENT wish to request additional edited imagery after 60 days, a new online proof gallery can be created upon request.

Touch-up editing encompasses a range of adjustments, including cropping, exposure, lighting enhancements, color balance adjustments, and other corrections and artistic effects. Removal of studio elements (such as stands and lights) is included in the editing process. Editing also includes attention to skin smoothing, minor blemish removal, reduction of minor scars, stretch marks, cellulite, and tattoos (as requested). TOUCH-UP EDITING DOES NOT INCLUDE BODY SHAPING (INCLUDING SLIMMING EFFECTS) AND OTHER MAJOR EDITING TASKS (heretofore referred to as SPECIAL EDITING). SPECIAL EDITING IS AVAILABLE FOR AN ADDITIONAL FEE. COMPANY may charge an additional fee and require a deposit for SPECIAL EDITING, including but not limited to major scars, stretch marks, cellulite, wrinkles, tattoo removal, and tan lines. SPECIAL EDITING also includes major changes to background elements/scenery (except for removal of studio elements as described above). SPECIAL EDITING also includes editing of Fantasy/Cosplay and/or other images using Green Screen techniques, as such image editing requires significantly more time. For all SPECIAL EDITING tasks, COMPANY will inform CLIENT of additional charges in advance and will not proceed without CLIENT approval. No imagery will be delivered to the client without payment in full for both touch-up editing and SPECIAL EDITING tasks.

Final photographs and edited videos are delivered securely online and are available for download for 60 days. Should the CLIENT need to download imagery after 60 days, COMPANY may charge an additional fee to restore the final images for download.

CREATIVE CONTROL-POST PRODUCTION AND EDITING: The COMPANY will make every effort to work collaboratively with the CLIENT and be responsive to the CLIENT’s needs and requests during post-production and editing. Ultimately, the final post-production and editing styles, effects, and overall look of the images are left to the discretion of the COMPANY.

INDEPENDENT CONTRACTOR(S): In the event COMPANY furnishes or recommends a hair and/or makeup artist, model or other third-party independent contractor, the COMPANY is not liable for any application or services by this independent contractor. This includes, but is not limited to, allergies resulting from the use of the products by the Independent Contractor. It is the CLIENT’s responsibility to convey all allergies to the Independent Contractor.

USE OF ALCOHOL/MARIJUANA: The use of alcohol and/or marijuana (where legally permitted) is not permitted in the studio, but is permitted where legal/permitted at locations other than the studio. Smoking and/or vaping are not permitted inside the studio.) The CLIENT understands that consumption of alcohol, marijuana, or other substances prior to and/or during the session may negatively impact the results of the images.

GUESTS: As it may affect the quality of the photo shoot, COMPANY strongly recommends against having anyone else present, as it can create a distraction and possibly cause CLIENT to become self-conscious. If the CLIENT wishes one or more female guests to be present at the EVENT, prior written/verbal consent is required by COMPANY. Male guests, including boyfriends and husbands, are strongly discouraged at photo shoots unless they are to be photographed. If the CLIENT wishes to have one or more male guests present at the EVENT, prior consent is required by COMPANY. COMPANY retains the right to refuse any guests from being present.

BODY ALTERATIONS: The COMPANY reserves the right to cancel or postpone the session if the CLIENT has undergone any body alterations within two weeks of the session that could adversely affect the results of the photo shoot. Body alterations include, but are not limited to, self-tanning (spray, bed, etc.), tattoos, piercings, surgeries, etc.

PHOTOGRAPHIC AND VIDEO MATERIALS: All photographic materials, including but not limited to negatives, transparencies, proofs, previews, and video, in both physical and digital form, shall be the exclusive property of the COMPANY. No products, including digital files, will be released until the agreed-upon amount is paid in full, as outlined in the payment schedule on the invoice.

COPYRIGHTS:

The copyright for all original photography created by the photographer (i.e., COMPANY) resides with the photographer, pursuant to the U.S. Copyright Act of 1976 (17 U.S.C. §§ 1 et seq.), all rights reserved. Upon final payment and delivery of final, edited photographs and/or video, the COMPANY grants a nonexclusive, nontransferable license in perpetuity to the CLIENT (“licensee”) for the noncommercial use of the photographic works (“photographs”). The CLIENT may use the final images for non-commercial purposes, including sharing them online (e.g., social media, websites), sharing with family and friends, and printing them. Commercial use of the photographs by the CLIENT requires the express, written permission of the COMPANY.

PROTECTION OF CLIENT'S PRIVACY - RESTRICTION ON USE OF IMAGERY BY COMPANY: If the COMPANY desires to use any of the photographs and/or video taken for the CLIENT (e.g., for its portfolio, display on its website, entry into competitions, display in exhibitions, etc.), the COMPANY shall not do so without first obtaining the written permission of the CLIENT. The COMPANY will maintain security to ensure that only the CLIENT has access to images from the photo shoot.

CLIENT SATISFACTION: If CLIENT is not satisfied with COMPANY’S deliverables due to factors within COMPANY’S control, COMPANY will work with CLIENT to ensure CLIENT’s satisfaction, including reselection and/or re-editing of images and/or reshooting of images at no cost to the CLIENT. If CLIENT remains unsatisfied with deliverables, COMPANY will provide, upon request, a full refund. Refunds are limited to the return of all payments received for the EVENT(S).

RESPONSIBILITIES: For photo shoots outside the COMPANY’s studio, the COMPANY is not responsible for adverse impacts on the photo shoot due to causes beyond the control of the COMPANY, including but not limited to obtrusive guests/acquaintances/public, lateness of the CLIENT or guests, weather conditions, schedule complications, incorrect addresses provided to the COMPANY, rendering of decorations, or restrictions of the locations. The COMPANY is not responsible for backgrounds or lighting conditions that may negatively impact or restrict the photo coverage. The COMPANY is not held liable for missed coverage of any part of the EVENT(S). The COMPANY will not be held accountable for failure to deliver photographs and/or video of any individuals or any objects at the EVENT(S).

ASSUMPTION OF RISK: CLIENT acknowledges that s/he is voluntarily participating in the EVENT(S) with the knowledge of the risks and dangers involved, which include but are not limited to: slips and falls, emotional trauma, and, where applicable, the dangers and risks inherent in outdoor activities, including drowning, forces of nature, environmental conditions, transportation failures, wild animals and marine life, accident or illness in remote places without access to medical facilities, transportation, or means of evacuation and assistance, diseases, local laws, crime or any other actions, omissions, or conditions outside of COMPANY’s control. CLIENT expressly agrees to be responsible for CLIENT's own welfare and fully assume all of the above risks, both known and unknown, voluntarily and knowingly, to the fullest extent permitted by law.

LIMIT OF LIABILITY: In the unlikely event that the assigned photographer from the COMPANY is unable to perform to the guidelines of this contract due to an injury, illness, act of God, act of terrorism, or other cause beyond the control of the COMPANY, the COMPANY will make every effort to reschedule or secure a replacement. If the situation should occur and rescheduling is not possible, or a suitable replacement is not found, responsibility and liability are limited to the return of all payments received for the EVENT(S). CLIENT is responsible for contracting COMPANY with sufficient time to allow for normal delays and notify CLIENT at the time of the order if there are any extenuating circumstances requiring a quicker turnaround than that specified in CLIENT's INVOICE. The COMPANY shall not be held responsible for delivery delays resulting from the fault of its manufacturing and/or delivery service providers. In the unlikely event that digital files have been lost, stolen, or destroyed for reasons beyond the COMPANY's control, including but not limited to camera, hard drive, or equipment malfunction, the COMPANY's liability is limited to the return of all payments received for the EVENT(S). The limit of liability for a partial loss of imagery shall be a prorated amount based on the percentage of the total number of images taken and/or the total time of video captured. The COMPANY is not liable for the loss of imagery beyond the amount paid by the CLIENT. The COMPANY shall be held harmless for any and all injury to CLIENT during the course of the photography session and the immediately surrounding events.

GOVERNING LAW AND JURISDICTION: This Agreement shall be governed by and construed in accordance with the laws of the District of Columbia without reference to any principles of conflicts of laws that might cause the application of the laws of another state. Any action instituted by either party arising out of this Agreement shall only be brought, tried and resolved in the applicable federal or state courts having jurisdiction in the District of Columbia. Each Party hereby consents to the exclusive personal jurisdiction and venue of the courts, state and federal, having jurisdiction in the District of Columbia.

INDIVIDUAL(S) TO BE PHOTOGRAPHED AND/OR VIDEOED:

CLIENT (individual signing this agreement) will be photographed during the EVENT(S):

Yes

***Please list below the name(s) and email address(es) of any other individuals to be photographed during the EVENT(S). (If you selected "Yes" above you do not need to include yourself in the list below.) The terms of this AGREEMENT shall apply to all individuals listed.

Name1: Email:

Name2: Email:

Name3: Email:

Name4: Email:

IN WITNESS WHEREOF, the Parties, intending to be legally bound, have each executed this AGREEMENT as of the Effective Date.

CLIENT ADDRESS/PHONE:

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City:

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CLIENT's LEGAL NAME/SIGNATURE:

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Signed by David Guggenheim
Signed On: November 24, 2025

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October 30, 2019 9:53 pm EST

Photography Services Agreement Uploaded by David Guggenheim - david@appealphotography.com IP 172.58.244.151